Industry:
Real-Estate
Client details:
Large Land Owner
Even straightforward IT efforts can quickly turn into complicated projects, as teams manage demands and deadlines across organizational systems and silos. Consistent processes can go a long way towards improving transparency and collaboration while hopefully reducing the time required to get the job done.
Over our nearly ten years serving customers, MavTech experts have been carefully crafting our own Azure project management framework to bring clarity and predictability to large IT engagements. Our 6A methodology reduces time lost to trying to remember the next step, giving teams a familiar roadmap every time.
Business Challenge:
Data Accuracy and Integrity:
Ensuring that land records are accurate and reliable is crucial for maintaining trust in the system. Errors in data entry, outdated information, or discrepancies in records can lead to legal disputes and undermine confidence in the system’s integrity.
Security and Privacy Concerns:
Land records often contain sensitive information about property owners, transactions, and land boundaries. Protecting this data from unauthorized access, cyberattacks, or breaches is essential to safeguard individuals’ privacy and prevent fraud or identity theft.
Legacy Systems and Paper Records:
Many land records systems still rely on outdated paper-based processes or legacy software systems. Transitioning to digital platforms and integrating disparate systems can be complex and require significant investment in technology and infrastructure.
Interoperability Issues:
Land records systems often need to interact with other government databases or systems, such as taxation, urban planning, or environmental management. Ensuring interoperability and data exchange between these systems can be challenging due to differences in data formats, standards, and governance structures.
Fraud and Corruption:
Land records systems are vulnerable to fraud, corruption, and manipulation, particularly in regions with weak governance and enforcement mechanisms. Implementing robust safeguards, such as audit trails, authentication mechanisms, and anti-corruption measures, is essential to prevent abuse and ensure the integrity of the system.
Infrastructure and Connectivity:
Reliable internet connectivity and infrastructure are essential for accessing and updating land records, particularly in rural or remote areas where connectivity may be limited. Poor infrastructure can lead to delays, data synchronization issues, or service interruptions.
Mavtech Solution:
A mechanism to list down relevant dimensions of the asset and capture detailed data in uniform repository was identified and then the uniform repository architecture was planned to capture the heterogeneous nature of data along with artifacts.
Data Accuracy and Integrity:
Implement data validation rules within the PowerApps Canvas application to ensure accurate and consistent data entry. Use formulas and conditional formatting to highlight potential errors or inconsistencies in land records data. Additionally, integrate data validation mechanisms, such as dropdown lists or data lookups, to minimize manual data entry errors.
Security and Privacy Concerns:
Utilize the built-in security features of the Power Platform, such as role-based access control (RBAC) and data loss prevention (DLP) policies, to enforce access controls and protect sensitive land records data. Leverage Azure Active Directory for user authentication and encryption at rest and in transit to safeguard data privacy. Regularly review and audit user access permissions to ensure compliance with security protocols.
Legacy Systems and Paper Records:
Use Power Automate to automate the process of digitizing paper-based land records and importing them into the Power Platform Canvas application. Leverage connectors to integrate with legacy systems and migrate data seamlessly. Implement a phased approach for transitioning from legacy systems to the Power Platform, providing training and support to users throughout the process.
Interoperability Issues:
Utilize Power Platform connectors and APIs to integrate the land records system with other government databases and systems seamlessly. Standardize data formats and protocols to facilitate interoperability and data exchange between systems. Collaborate with relevant stakeholders to establish governance frameworks and data sharing agreements to ensure smooth interoperability.
Fraud and Corruption:
Implement data validation rules and access controls within the Power Platform Canvas application to prevent unauthorized access and manipulation of land records data. Use blockchain technology or cryptographic techniques to create tamper-proof audit trails and verify the integrity of land records transactions. Foster a culture of transparency and accountability through regular audits, compliance checks, and anti-corruption measures.
Infrastructure and Connectivity:
Ensure the Power Platform Canvas application is accessible across various devices and platforms, including desktops, tablets, and mobile devices, to accommodate users with diverse connectivity needs. Optimize application performance and responsiveness to accommodate low-bandwidth or intermittent internet connections. Leverage offline capabilities of Power Apps to enable users to work with land records data even without internet connectivity.
Detailed Use case:
Developed and deployed the application to capture and maintain details with user friendly UI. Create a new environment in Power Apps for development and testing. Add a form control to the application to capture and display details. Implement functionalities such as add, edit, and delete the records. Include validation rules to ensure data accuracy and completeness.
Design a screen to display the details captured by users. Provided an easy way to add different attachment mechanisms. Store and track all the data, also authenticate by single point of contact. Implement reminders, notifications for users using Power Automate integration.
Develop a dashboard screen to provide real-time insights into property metrics. Use charts, graphs, and data tables to visualize key performance indicators. Include filtering options to customize the dashboard view. Publish the canvas app to the production environment for deployment to end-users.
All the tools mentioned leverage Microsoft technologies that customers already know and are using in their environment. In addition, some of the requirements like Mobile Friendly, Safe and Secure, Single Sign-On are leveraged directly from Microsoft Cloud Platform.
Microsoft SAAS Services – Microsoft 365, SharePoint Online, Power Automate, Power Apps, and Power BI.